Oritain is the global leader in product verification, with locations in Auckland, Dunedin, London, Singapore and Washington D.C. Our vision is to be the source of truth in global supply chains and our mission is to harness science, technology and services to create a community of origin verified buyers and suppliers, protecting our people and planet.
The role
As an experienced Accounts Payable Administrator at Oritain, you will be a key member of the finance team, responsible for managing the accounts payable processes and ensuring timely and accurate processing of vendor invoices and payments.
Your role will be essential in maintaining strong vendor relationships and supporting the organisation's financial health. This role is full-time and based at our stunning Central Dunedin office.
Key Responsibilities:
- Review, validate, and process a high volume of vendor invoices and expense claims, ensuring accuracy and compliance with company policies.
- Coordinate with internal departments to resolve any discrepancies or issues related to invoicing and payments.
- Prepare and process payment runs, including electronic funds transfers and ensuring timely payments to vendors.
- Maintain organised records of all accounts payable transactions, supporting documents, and payment confirmations.
- Perform regular reconciliations of accounts payable transactions to ensure accuracy and completeness of financial records.
- Assist with month-end closing activities related to accounts payable, including preparing and reconciling of financial records.
- Respond to vendor inquiries and maintain positive relationships with suppliers.
- Participate in process improvement initiatives to enhance efficiency and effectiveness within the accounts payable function and wider team.
- Assist in internal and external audits as required.
- Stay updated with relevant accounting regulations and best practices regarding accounts payable processing.