Executive Team Assistant Job in Melbourne

FleetPartners

FleetPartners Group is a leading provider of vehicle leasing, fleet management, Salary Packaging and Novated Leasing. We support all types and sizes of businesses to acquire and effectively manage their vehicles, with over 84,000 vehicles currently under management.

We also help everyday Australians to maximise their salary by administering employee benefit programs and help them to get into the car of their dreams.

Who we’re looking for:

An Executive Team assistant who is highly organised and can provide administrative support for the FleetPartners Executive Leadership Team with diary management, document preparation and general ad hoc requests. This role is also responsible for general office management tasks and internal event coordination.

This is a permanent full-time position, however as we require immediate support in this role we are also currently running a separate advertisement as a short-term contract.

What you’ll be doing:

Provide support to the Executive Leadership Team (ELT)

Provide direct day-to-day support to ELT including but not limited to diary and email management, document preparation and event coordination.
Organise and manage Executive Team meetings, special events and actions logs.
Assist in the preparation of reports, memos, letters and other documents, using word processing, spreadsheet, database or presentation software.
Conduct checks of documents and submissions to ensure accuracy and quality presentation.
Liaise with the business and external parties on behalf of ELT.
Build relationships within the business & external parties.
Co-ordinate travel.
Expense reconciliation.

Office Management

Oversee general office management in conjunction with the Charter Hall Team and external suppliers.
Streamline office procurement in alignment with internal policies and commitments.
Assist the Group with event and employee initiative coordination.

We’re looking for someone who’s…

Advanced proficiency in MS Office Suite: PowerPoint, Excel, Word and Outlook.
Exceptional written and oral communication skills
Experience as an Executive Assistant and/or in Office Management and Procurement.
Excellent organisational and time management skills, with the ability to prioritise tasks effectively
Strong attention to detail and accuracy in work
Discretion and professionalism in handling confidential information.
Adaptability and flexibility to respond to changing priorities and deadlines
Knowledge of diary management, corporate travel, office administration and facilities management.

Competencies & Behaviours

High level of integrity and ability to develop and maintain constructive relationships with key stakeholders
Concern for quality and standards with strong attention to detail
Exceptional administration and time management skills
Excellent time management and organisational skills
Ability to prioritise tasks and meet deadlines as required
Ability to problem solve and make decisions in a demanding environment
Proactively anticipate issues and find solution options
Ability to work unsupervised and as part of a team
Develop effective relationships with internal and external stakeholders
Approach all tasks with enthusiasm and commitment
Demonstrate sound judgement in relation to sensitive matters and information

Benefits

7 additional days of annual leave per year.
16 weeks paid parental leave for primary careers, regardless of gender and with no minimum tenure and 4 weeks paid leave for secondary carers.
a ‘Dress for your Day’ policy.
flexible and hybrid working arrangements.
Rewards programme, including a range of discounts from a variety of retailers
an extensive range of other employee benefits.

FleetPartners

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